Asian Wedding Photography, Asian Wedding Videography and Asian Bridal and Party Makeup / Hairstyling - Terms and Conditions
TERMS AND CONDITIONS
Bookings
A non-refundable deposit of 50% of the final price for the whole party/function/event will be required. The balance will be due in cash on the day and ahead of any makeup application / hair setting and styling / photograph taking/ video taking.
Cancellations:
If you should have to cancel your appointment you must endeavour to notify us in writing at-least 3 weeks in advance of the booking, otherwise a cancellation fee will be charged. All efforts will be made to re-arrange another appointment wherever possible. If however, it is not possible, for any reason to re-arrange another date then the deposit will not be refundable as the date had already been set aside for you. Deposit can be applied to another similar function/service if held within a calendar year of the day from the cancellation. If service is not used within the calendar year – the deposit is non-refundable / non-applicable to another service. If deposit is applied to another service / function, the price may alter and would depend on charges of suppliers at that time.
Client Responsibility:
Once RAW Photos have been provided by us, it is the client’s responsibility to provide us with required information to make slide shows, albums and editing of photos. In case a client does not provide us the necessary information to make an album, edit photos or make a slide show with 52 weeks from the time RAW photos have been provided to the client – the cost of the album, editing, slide show will not be the same as mentioned originally in the agreed package.
Clients will only be provided with RAW Video clips from the function on their request before editing. Once RAW footage has been provided to the client they will need to provide us with information required to edit the video within 26 weeks, In case a client does not provide us with the information needed to edit the video (such as names of family etc.) the price of package will not be the same as agreed.
For both photos and / or videos, we will not be held responsible for any delays incurred by us due to clients delay in meeting the above mentioned deadlines.
Travel and Mileage:
Travel within Greater Manchester will be £5. Distance beyond Greater Manchester will be charged at £0.45 (Forty Five Pence) per mile for the “to and from” (going and returning) journey.
Parking:
Due to the equipment required to complete an assignment, a parking space in close proximity to the venue where we will be carrying out your makeover, makeup, hair styling, videography or photography will be required. Should any parking cost be incurred – these will be added to the fee payable by the client. If the service delivery is in a high-rise accommodation/building (above 3 floors) – you will need to let us know, along with details of all means of accessing your floor, as arrangements may need to be made in advance for equipment to be carried to your (or the venue) floor.
Weather:
We will not Video / Photograph any event in the rain or other inclement weather such as would damage our equipment. If weather conditions prohibit Video or Photograph taking the event either in part or in whole and arrangements have not been made to move the event indoors, retainer and money’s paid are non-refundable.
Copyrights:
The client gives permission and we reserve the rights to use any or all of the videos and digital photos for our promotional, marketing, and or advertising purposes. It is the sole responsibility of the client to secure permission of the venue (examples include but are not limited to, Churches, Synagogues, Mosques, Temples, Gurdwaras, Concert Halls, courtrooms, Wedding Halls, Restaurants etc.) to setup video and photography equipment and record video or take pictures with or without flash and bright lights. Retainer and money’s paid are non-refundable if the facility prohibits our ability to record video or take pictures.
All videos and photographs are copyrighted by us with all rights reserved. The Clients understand that reproduction of any video or photographs in whole or in part without our express written permission is illegal and prohibited.
Delivery:
Photos:
Raw Photos from the function will be delivered within 6 months (26 weeks) from the date function took place and will be provided via online service such as WeTransfer / PCloud or on DVD / CD via normal post.
For Album(s), Slideshows, and/or Edited Photos the client will be provided completed work within 52 weeks from the time client provides their final selection.
Video:
Master Copy (RAW Footage) of the video will be provided with the first set of Edited Video. The 1st set of Edited Video will be provided with 52 weeks from the time client provides details to be included in the video. The 1st Edit will be considered the Final Edit if the package does not include re-editing.
If the package includes re-edit then the final version of the edited video will be provided within 52 weeks after client advises of the changes to be made.
We will try to incorporate all the changes requested by client, however will rely on our artistic judgement to provide the final edited version of the video which might or might not have all the changes requested by the client.
Length of Video:
For upto 5 hours coverage at a function the recorded RAW and Edited Video will be less than 1 hour.
For upto 7 hour coverage at a function the recorded Raw and Edited Video will be 40 minutes or more.
For up to 10 hour coverage at a function the recorded RAW and Edited Video will be more than 1 hour 15 minutes.
For coverages at a function between 12 hours and more the RAW and Edited Video will be more than 1 hour and 30 minutes.
Limitation of Liability:
We will take utmost care to produce a video and to take pictures of the highest quality but will not be held responsible for acts of God and / or circumstances beyond our control, including but not limited to power failure, equipment malfunction, defective tape stock and / or client misuse of equipment. Under any and all circumstances which prohibit production of video or photographs. The total liability is limited to the refund of the retainer and any money’s paid towards final cost of video and or photographs.
Substitution:
In the unlikely event of serious personal injury or emergency circumstances beyond our control, a substitute videographer / photographer, subject to the acceptance by the client, may be dispatched to fulfil the obligations of videography / photography herein contracted. If securing a videographer / photographer is not possible, or if the client declines such substitution, the client will receive a full refund or retainer. Our total liability is limited to the refund of the retainer and any money’s paid towards the final cost of the video / photography.
Interference:
We will abide by all rules of the facility (venue) and / or directions of staff (if applicable) and / or facility coordinator(s) in regard to camera / equipment setup and will not be held responsible for absence of certain shots due to such rules and / or directions, or due to interference by guests or vendors. Clients acknowledge that videography and photography requires reasonable lighting and that production may be compromised due to low or poor light levels. In certain low-light situations, we may suggest use of special lighting equipment as approved by the client.
Code of Conduct:
We will always consider the requirements and desires of the client in terms of capturing photographs / videos and makeup application and hair styling, editing, style, but reserve the right to use our professional opinion in any circumstance.
Consequential Loss:
Whist all reasonable care is taken, responsibility will not be accepted by ourselves for consequential loss or damage caused by errors or delays in delivery, or from any other cause.